Last Updated On: 10-Jan-2026 | Effective Date: 10-Jan-2026
This Privacy Policy describes the policies of Oncology CARES International, Inc., P.O. Box 958 Hanover, NH 03755, United States of America, email: info@oncares.org, on the collection, use, and disclosure of your information that we collect when you use our website (https://oncares.org/) (the “Service”). By accessing or using the Service, you are consenting to the collection, use, and disclosure of your information in accordance with this Privacy Policy. If you do not consent to the same, please do not access or use the Service.
We may modify this Privacy Policy at any time without any prior notice to you and will post the revised Privacy Policy on the Service. The revised Policy will be effective 30 days from when the revised Policy is posted in the Service, and your continued access or use of the Service after such time will constitute your acceptance of the revised Privacy Policy. We therefore recommend that you periodically review this page.
1. Information We Collect
We will collect and process the following personal information about you:
- Identification Data: Name and Email address.
- User Content: Message content provided via contact forms.
- Technical Data (Metadata): IP addresses, browser type, and timestamps.
- Verification Data: Information used for spam prevention (Honeypot/security logs).
2. How We Use Your Information
We use the information we collect for the following purposes:
- Support & Administration: To respond to your academic or general inquiries and manage our relationship with you.
- Processing Payments: To facilitate charitable donations through third-party processors (e.g., PayPal).
- Marketing & Promotional: To send optional newsletters or academic updates (only with your explicit consent).
- Site Protection: To monitor for spam and ensure the security of our published academic content.
- Legal Compliance: To enforce our Terms & Conditions and handle dispute resolutions.
If we wish to use your information for any other purpose, we will ask for your explicit consent first.
3. How We Share Your Information
We will not transfer your personal information to any third party without seeking your consent, except in the limited circumstances described below:
- Analytics: We use third-party tools (such as Google Analytics) to monitor website traffic and improve user experience. This data is typically anonymized.
- Service Providers: We share data with trusted partners who help us run our Service (e.g., our web host and payment processors like PayPal).
- Legal Requirements: We may disclose information to: (1) comply with applicable laws or court orders; (2) enforce our agreements; or (3) respond to claims that your use of the Service violates third-party rights.
4. Retention of Your Information
We retain personal information only for as long as necessary to fulfill the purposes for which it was collected:
- Inquiry Data: Contact form messages are retained for 3 years for administrative follow-up.
- Financial Records: Donor and transaction data are retained for 7 years to comply with US tax and legal reporting requirements.
- Anonymous Metadata: Residual aggregate data that does not identify you may be stored indefinitely for analytical purposes.
5. Your Rights
Depending on the law that applies (such as GDPR or CCPA), you may have the right to access, rectify, or erase your personal data, receive a copy of your data, or withdraw your consent. To exercise these rights, please write to us at info@oncares.org. We will respond to your request in accordance with applicable law.
6. Cookies Etc.
We use cookies to enhance your browsing experience. To learn more about how we use these and your choices in relation to these tracking technologies, please refer to our Cookie Policy.
7. Security
The security of your information is important to us. We use reasonable security measures to prevent the loss or misuse of your information. However, given the inherent risks of the internet, we cannot guarantee absolute security; you transmit information to us at your own risk.
8. Third-Party Links
Our Service contains links to other websites (such as PayPal or academic journals) not operated by us. We have no control over and assume no responsibility for the content, privacy policies, or practices of any third-party sites. We strongly advise you to review the privacy policy of every site you visit.
9. Grievance / Data Protection Officer
If you have any queries or concerns about the processing of your information, you may email our Grievance Officer at Oncology CARES International, Inc., P.O. Box 958 Hanover, NH 03755, or email: info@oncares.org.